office manager in Middletown, PA at Scientific Games

Date Posted: 7/10/2018

Job Snapshot

Job Description



The Office Manager will maintain the day-to-day management of the office environment for each of the 4 facilities within the state of Pennsylvania. This position will manage the SDB contract with outside vendors.  This position will partner with our staffing vendors to ensure full compliance of our contractual commitments, staffing needs, and budgetary oversight.  The OM will direct and manage one staff member who will be responsible for the billing and Oracle transactions as it relates to the purchasing of supplies. The Office Manager is a liaison to the corporate Human Resources department.  This position provides direct support to the General Manager.

• Day-to-day management of the office environment.
• Day-to-day management of the service contracts in accordance with our SDB commitment
• Serves as a Liaison to the Corporate Human Resources Department.
• Liaison with SDB on contractor Human Resource issues.
• Assists with the recruitment process for open positions within PA for both SG and service contractors.
• First point of contact for employee questions.
• Assists corporate HR department as assigned
• Ability to maintain and communicate all Policies and Procedures as indicated by Corporate HR
• Designs management training programs for new and seasoned managers.
• Disseminates and ensures compliance of Corporate Policies and Procedures.
• Supports payroll for the PA project utilizing Etime.
• Processes copies of employee personnel files.
• Performs New Hire Orientation.
• Attends job fairs for both SG and SDB
• Ability to work with management and HR on employee related issues.
• Assists employees with Benefits.
• Maintains all Workman’s Compensation documentation.
• Assists PA management with the budget process.
• Processes, reviews and monitors the P&L statements on a month basis.
• Assists Corporate Finance with Pennsylvania Online reporting and coding.
• Maintains and manages all purchase orders for the PA project.
• Maintains 3 petty cash reporting for the PA project.
• Ability to review, code, maintain and process all invoices for payment
• Submits weekly sales report to Georgia.
• Submits weekly and monthly commission invoice to the Lottery.
• Ability to create purchase orders.
• Maintain the financial database of all invoices and purchase orders processed for project.
• First point of contact for Travel and Expense Report questions for the project.

Job Requirements



Position Requirements/Qualifications:
• 3-5 Years of Administrative Management
• Working knowledge of Microsoft Office
• Ability to develop and maintain positive working relationships.
• Ability to communicate with all levels of management.
• Ability to communicate with the Lottery and its vendors.
• Strong time management skills.

Skills/Abilities:
• Ability to lift 30 pounds, minimum
• Ability to work in team environment
• Ability to operate office equipment
• Ability to sit, stand, bend and stretch at least 50% of the time, sometimes more
SG is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, sexual orientation, veteran status, or on the basis of disability or any other federal, state or local protected class. If you’d like more information about your equal employment opportunity rights as an applicant under the law, please click here EEOC Poster.